How Do School Councils Promote Fundraising Events?

How Do School Councils Promote Fundraising Events?

CSCs can promote fundraising events in several school-approved, parent-friendly ways, but always with school principal approval. Here’s what the process usually looks like:

✅ 1. School Newsletter / Principal’s Weekly Email

• This is the most common and reliable method.

• Fundraising details (date, purpose, how to participate) are included in the school’s official communication.

• Must be reviewed and approved by the principal before being shared.

✅ 2. School Day (Online Communication & Payment System)

• Most schools use School Day for parents to sign up, pay, and receive notices.

• Any fundraiser promoted through School Day must first be set up and approved by the school administration.

• This is where hot lunch orders, pizza days, or special events are commonly managed.

✅ 3. Paper Flyers Sent Home with Students

• Still effective, especially for younger grades.

• Flyers must be co-branded with the school logo, include a clear purpose, and be approved by the principal.

✅ 4. Posters Inside the School

• Some schools allow printed posters inside the main foyer, hallways, or on the parent info board.

• Posters must be reviewed and approved by school administration.

✅ 5. Catholic School Council Meetings & Minutes

• Fundraising events are often announced and discussed at CSC meetings.

• Minutes are shared publicly (via school website or School Day), helping promote events indirectly.

• Some councils also present fundraising goals and wish lists at meetings to encourage parent support.

✅ 6. Word of Mouth / Parent WhatsApp Groups / Church Bulletins

• While these are not official school channels, many parent reps share info within community or class groups.

• CSC members should always clarify that any promotions outside school channels are community-led, not official communications.

• Be sure not to collect money through unofficial means.

✅ 7. Parish / Church Announcements

• With principal and pastor approval, schools may include a brief fundraiser blurb in church bulletins or announcements.

Requirements for CSC Fundraising Events

All CSC fundraisers must follow Policy 606, which outlines what is allowed, required, and restricted:

⚖️ Key Policy 606 Rules:

• Limit of Two Major Fundraisers Per Year:

CSCs may hold two board-approved major fundraising events per school year.

• Principal Must Approve All Fundraisers:

No fundraiser can take place without approval — including hot lunch vendors and smaller campaigns.

• Funds Must Benefit the School:

All money raised must be used for student benefit — e.g., tech upgrades, books, sports equipment, special events, or learning tools.

• Transparency & Recordkeeping:

Councils must keep detailed records of income and expenses, which are submitted to the board annually.

• No Raffles or Games of Chance:

Gambling-related fundraisers (e.g. raffles, bingo) are not allowed without board and provincial licensing.

✍️ Summary for CSC Promotion

Method

Allowed?

Notes

School newsletter/email

✅

Most effective, principal must approve

School Day system

✅

Must be approved by school admin

Flyers sent home

✅

Must be reviewed first

WhatsApp/WeChat groups

✅ (informally)

OK as long as money isn’t collected unofficially

Posters at school

✅

Needs school approval

Parish announcements

✅ (optional)

Must involve principal and pastor

School website

✅

Many schools post CSC events here