Sample Meeting Agenda for Catholic School Councils (YCDSB Parents)

📌 Catholic School Council (CSC) meetings provide a structured way for parents, staff, and community members to discuss school matters, plan initiatives, and collaborate on improving student experiences. Below is a sample agenda to help guide a typical CSC meeting in YCDSB schools.

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📍 Catholic School Council Meeting Agenda

📅 Date: [Insert Date]

⏰ Time: [Insert Time]

📍 Location: [Insert Location or Virtual Meeting Link]

1️⃣ Opening Prayer & Land Acknowledgement (5 minutes)

• Opening Prayer:

• Led by the Chair, Principal, or designated member to begin the meeting with a reflection on Catholic values.

• Land Acknowledgement:

“We acknowledge that we are gathered on the traditional territory of the Anishinaabe, Haudenosaunee, and Wendat peoples. We recognize and respect their enduring presence, stewardship, and contributions to this land. As a Catholic community, we are committed to reconciliation and working toward a future of justice and peace.”

2️⃣ Attendance & Approval of Agenda (5 minutes)

• Roll call of CSC members, principal, and attendees.

• Approval of meeting agenda and any requested additions.

• Approval of previous meeting minutes (if applicable).

3️⃣ Principal’s Report (10-15 minutes)

• School updates (academic programs, staffing, events).

• Board updates (new policies, funding, upcoming initiatives).

• Facilities & safety updates (maintenance, repairs, cooling issues).

4️⃣ Treasurer’s Report (5-10 minutes)

• Current financial statement and budget update.

• Fundraising proceeds and allocation of funds.

• Approval of new expenses and funding requests.

5️⃣ Committee & Subcommittee Reports (10-15 minutes)

• Fundraising Committee – Upcoming events, hot lunch program.

• Parent Engagement Committee – Workshops, family events, volunteer opportunities.

• Special Education & IEP Support – Updates on advocacy and parent resources.

• Parish & Faith Development – School-church collaboration on events.

6️⃣ New Business & Parent Concerns (15-20 minutes)

• Discussion of proposed initiatives and projects.

• Parent concerns about school policies, resources, or student well-being.

• Open floor for questions, suggestions, and feedback.

7️⃣ Closing Prayer & Adjournment (5 minutes)

• Closing Prayer: Led by the Chair or a designated member.

• Confirmation of next meeting date and time.

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📢 Final Notes:

✔ Meetings should remain focused, efficient, and inclusive.

✔ All decisions should align with Catholic values and YCDSB policies.

✔ Encourage parent participation to foster a strong home-school partnership.

📌 For more Catholic School Council resources, visit the YCDSB Resource Library! 🚀