📌 Fundraising is an important part of supporting student activities, improving school resources, and enhancing learning experiences in YCDSB schools. However, all fundraising efforts must follow YCDSB Policy 606, which outlines what school councils can and cannot do. This guide will help you understand fundraising best practices, approved activities, and how to stay compliant with school board regulations.
📌 What Is Policy 606?
YCDSB Policy 606 governs school fundraising activities and ensures that:
✔ Fundraising efforts align with Catholic values and school community needs.
✔ Money raised is used responsibly and benefits students.
✔ All fundraising activities are approved by the school principal.
✔ Fundraising does not interfere with instructional time.
📌 Each school council is responsible for following Policy 606 to ensure ethical, inclusive, and transparent fundraising practices.
🚀 Best Practices for School Fundraising in YCDSB
1️⃣ Plan Fundraising Activities According to Policy 606
✔ Schools may only hold two major fundraising events per school year.
✔ Fundraising must have a clear purpose and directly benefit students.
✔ The principal must approve all fundraising activities before they begin.
✔ Funds must be collected, recorded, and spent transparently.
📌 Example: A school council raising money for new library books aligns with Policy 606, while fundraising for staff gifts does not.
2️⃣ Ensure Transparency & Parent Involvement
✔ Communicate fundraising goals with parents and the school community.
✔ Clearly state how the funds will be used in newsletters, emails, or meetings.
✔ Provide regular updates on fundraising progress and spending.
✔ Keep detailed financial records and report them at Catholic School Council (CSC) meetings.
📌 Example: If the school council raises $5,000 for technology, provide a report on what was purchased and how it benefits students.
3️⃣ Choose School-Appropriate Fundraising Activities
✔ Fundraisers must be inclusive, ethical, and align with Catholic values.
✔ Popular approved fundraising activities include:
• Hot lunch programs (following PPM 150 guidelines)
• Spirit wear or school merchandise sales
• Silent auctions, trivia nights, or parent engagement events
• Read-a-thons, walk-a-thons, or pledge-based events
• Holiday-themed or cultural celebrations with fundraising components
📌 Raffles, gambling-based fundraising, and high-risk activities are not permitted under Policy 606.
4️⃣ Consider Hot Lunch Programs as a Fundraising Source
Many YCDSB schools use hot lunch programs as a consistent fundraising tool.
✔ Parent representatives select vendors that comply with PPM 150 (Healthy Food Guidelines).
✔ Pre-packaged meals are delivered to schools on a scheduled basis.
✔ Parent volunteers help distribute meals and ensure smooth operation.
📌 Hot lunch programs not only provide students with healthy meal options but also generate funds for school initiatives.
5️⃣ Follow Ethical & Inclusive Fundraising Guidelines
✔ Ensure fundraising does not create financial pressure for families.
✔ Provide alternative ways for families to participate if they cannot contribute financially.
✔ Consider equity and accessibility—fundraising should benefit all students, not just those who can afford to participate.
📌 Example: If a fundraising event involves ticket sales, consider offering sponsorships or subsidized tickets for families in need.
📢 Final Thoughts: Fundraising That Benefits Everyone
✔ YCDSB Policy 606 ensures that school fundraising is ethical, transparent, and student-focused.
✔ Only two major fundraisers can be held per school year—plan wisely.
✔ Hot lunch programs are an excellent fundraising opportunity that meets school guidelines.
✔ Parent engagement and transparency are key to a successful fundraiser.
📌 For more resources on school council involvement and fundraising best practices, explore the YCDSB Resource Library! 🚀
Yan Zhou on Catholic Education & Advocacy 
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